> For the complete documentation index, see [llms.txt](https://portavi.gitbook.io/portavi-docs/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://portavi.gitbook.io/portavi-docs/getting-started/inviting-your-team.md).

# Inviting your team

Only a PMO manager can invite people. Go to **Settings → Team members**.

<figure><picture><source srcset="https://4189291014-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fx6fERvLd0cQQBYlynE5O%2Fuploads%2Fgit-blob-875cb0a5bd026c54f4b84a14d5404ef3464c113a%2Fsettings-team-dark.png?alt=media" media="(prefers-color-scheme: dark)"><img src="https://4189291014-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fx6fERvLd0cQQBYlynE5O%2Fuploads%2Fgit-blob-16c0044d29bdeab17b8afb024e8410e1aac713dd%2Fsettings-team.png?alt=media" alt=""></picture><figcaption></figcaption></figure>

## Sending an invitation

1. Select **Invite member**.
2. Enter their email address.
3. Choose the role they should have. See [Roles and permissions](/portavi-docs/getting-started/roles-and-permissions.md).
4. Send.

They receive an email with a link. When they follow it and sign up, they join your workspace with the role you chose. If they already have a Portavi account, the workspace simply appears in their workspace switcher.

## Pending invitations

Invitations appear in the same list as active members, marked `pending` with a paper-plane avatar and the date they were sent. For each one you can:

* **Resend**: sends the email again, useful if it was missed or expired.
* **Cancel**: withdraws the invitation. The link stops working.

If you invite an email that already has a pending invitation, Portavi tells you rather than sending a duplicate.

## Finding people

The search box filters members and pending invitations together, matching on name, email and role.

## Seats

Every plan includes a number of seats, split between PMO manager seats and manager seats. Portavi checks seats twice:

* **When you invite**: counting current members plus outstanding invitations, so you cannot over-commit.
* **When they accept**: counting members only, so an old invitation cannot push you over the limit after a plan change.

If someone hits the second check, they see a screen explaining the workspace is full. Their invitation stays valid and works once a seat opens.

See [Plans and billing](/portavi-docs/settings/plans-and-billing.md) for seat counts.

## Changing someone's role

Select a member and change their role. One thing can block this: if their new role cannot own the work they currently own (for example, moving a programme manager who owns programmes down to project manager), Portavi asks you to reassign that work first. Executives can never own anything.

## Removing someone

Removing a member frees their seat. Anything they own must be reassigned first, for the same reason.